To: Mr. Harrison harrison.teacher@school.org
From: Sarah Chen sarah.chen@email.com
Subject: Upcoming Absence - Emily Chen - Grade 4, Room 203
Dear Mr. Harrison,
I am writing to inform you that my daughter, Emily Chen, who is in your Grade 4 class in Room 203, will be absent from school for an upcoming family trip. We will be visiting her grandparents, Mei and Jian Li, in Vancouver, whom she hasn't seen in over two years due to previous travel restrictions and health concerns. This trip has been planned for a while and is very important for family bonding.
Emily will be absent from school starting Monday, November 15th, and will return on Tuesday, November 23rd. This means her last day of attendance before the trip will be Friday, November 12th. We understand the importance of her attendance and sincerely apologize for any inconvenience this extended absence may cause, especially during what I understand is a busy period for Grade 4. We've tried our best to schedule this during a less critical time, but it was the only window when her grandparents were able to host us.
We are very keen to ensure Emily doesn't fall behind on her schoolwork during this time. Could you please let us know if there will be any specific assignments, projects, or topics she will miss that we should be particularly aware of? We would be grateful for any guidance on how to keep her caught up, perhaps suggesting some online resources or specific readings. If possible, we would like to pick up any necessary materials or worksheets before her last day, November 12th, to work on while we are away.
Regarding communication during our trip, I will have limited and sporadic email access, but it will be the most reliable way to reach me. Please understand that my responses might be delayed by a day or so. Alternatively, if there's an urgent matter that requires immediate attention, you could contact her father, Michael Chen, at 555-123-4567. He will have more consistent phone access.
Thank you for your understanding and assistance in this matter. We truly appreciate your efforts in ensuring Emily's continued learning and look forward to her returning to class refreshed and ready to catch up.
Sincerely,
Sarah Chen
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To: Sarah Chen sarah.chen@email.com
From: Mr. Harrison harrison.teacher@school.org
Subject: Re: Upcoming Absence - Emily Chen - Grade 4, Room 203
Dear Ms. Chen,
Thank you for letting me know about Emily's upcoming absence. I understand the importance of family time and hope she enjoys her visit with Mei and Jian Li.
Regarding her schoolwork, I've noted the dates: Emily will be absent from November 15th to November 22nd, returning on November 23rd. This period includes some important lessons on and a small group project in . I've prepared a folder with worksheets for the math and language arts topics she'll miss, along with a summary of the science experiments we'll be conducting. You are welcome to on Friday, November 12th, after school hours.
For the group project, I will assign her a partner who can while she is away. Upon her return, we can arrange some extra time to help her catch up on the collaborative aspects. Please encourage Emily to read daily and perhaps keep a journal of her trip experiences; this can count as her daily writing practice.
I also appreciate you providing contact information. I will use email for non-urgent updates and will certainly reach out to Michael if anything arises. We will ensure Emily is supported in making up for any missed learning. I look forward to refreshed and ready to rejoin the class.
Sincerely,
Mr. Harrison
Grade 4 Teacher
Room 203