Task 1: Sign-offs and Closings
Choose the correct closing phrase based on the email's tone.
📝 Task 1: Sign-offs and Closings
You have written a beautiful, structured email. You stated your purpose, invented vivid details, and made a polite request. Now, you must cross the finish line.
The Closing and Sign-off are the final words the grader will read before assigning your score. A clumsy sign-off can instantly ruin a professional tone and drop your "Task Fulfillment" score. This chapter guarantees a CLB 9+ exit.
⏱️ The Psychology of the Exit
In real life, people often sign emails with "Thanks," or just their name. In the CELPIP exam, you are being tested on your adherence to traditional communication structures.
[!WARNING]
The Abrupt Exit Trap: Do not end your email immediately after asking your question (e.g., "Please send the refund."). You must provide a "buffer" sentence—a polite closing thought—before you sign your name. Ending abruptly feels demanding and rude to a Canadian grader.
🎭 The Two-Part Closing Formula
A perfect CLB 9+ exit consists of two distinct parts separated by line breaks.
Part 1: The Closing Sentence
This is a single sentence placed after your final paragraph, but before your sign-off. It serves as a polite buffer.
Part 2: The Sign-off & Name
This is the formal farewell, followed by a comma, and then your name on the very last line.
Visual Example:
[End of Paragraph 3] ...please process the refund by Friday.
I look forward to hearing from you soon. (<- The Closing Sentence)
Sincerely, (<- The Sign-off)
John Doe (<- Your Name)
🎯 Matching Tone to the Sign-off
Just like your greeting (Chapter 2), your sign-off must perfectly match the tone of the prompt. You cannot use "Cheers" when complaining to a mayor, and you shouldn't use "Sincerely" when texting your brother.
Formal Sign-offs (Managers, Strangers, Officials)
- The Go-To: Sincerely,
- The Classic: Yours truly,
- The Professional: Best regards,
- Name Format: Use your First and Last Name (e.g., John Doe).
Informal Sign-offs (Friends, Close Family)
- The Go-To: Best,
- The Casual: Cheers,
- The Warm: Warmly, or Take care,
- Name Format: Use Only Your First Name (e.g., John).
📚 Essential Closing Sentences
Memorize one of these closing sentences for each tone. You can copy-paste them into your exam to save mental energy.
| The Tone / Situation | The Perfect Closing Sentence |
|---|---|
| Formal Complaint | "I appreciate your prompt attention to this matter." |
| Formal Inquiry | "Thank you in advance for your time and assistance." |
| Formal Proposal | "I look forward to discussing this with you further." |
| Informal Invitation | "Let me know if you can make it!" |
| Informal Apology | "I hope you can forgive me, and I promise to make it up to you." |
❌ Top 3 Sign-off Mistakes
- Forgetting the Comma: You must place a comma directly after the sign-off word (e.g., Sincerely*,** *). Forgetting this punctuation mark will lower your Readability score.
- Capitalizing the Second Word: If your sign-off is two words (like Best regards or Yours truly), only the first word is capitalized. Writing Best Regards, is a grammatical error.
- Using "Yours Faithfully": This is a British English sign-off used when you don't know the person's name. It is highly outdated and rarely used in modern Canadian business. Stick to Sincerely.
📅 Your 7-Day Sign-off Bootcamp
Lock in the muscle memory for the perfect exit:
- Day 1: Review the Two-Part Closing Formula (Closing Sentence + Sign-off + Name).
- Day 2: The "Comma" Drill. Write out 5 different sign-offs on a piece of paper. Force yourself to draw a giant, exaggerated comma after each one to build the habit.
- Day 3: Take a Task 1 Practice Test. Write the email, but focus intensely on ensuring the tone of the Greeting matches the tone of the Sign-off perfectly.
- Day 4: Study the Essential Closing Sentences table. Memorize one formal and one informal sentence.
- Day 5: The Capitalization Check. Write out Best regards and Yours truly ten times each, ensuring the second word is always lowercase.
- Day 6: Full Mock Test. Execute the entire email, ensuring there is a blank line (white space) between the last paragraph, the closing sentence, and the sign-off.
- Day 7: Analyze your mistakes. Did you accidentally use your last name in an email to a friend? Remember, formal gets two names, informal gets one.
You now possess the complete formula for Writing Task 1. In the next chapter, we will look at real-world examples: Task 1: Reviewing Sample Emails.